Director of Finance and Administration
Company / Organization
Community Cycling Center
At the Community Cycling Center, we believe that bikes make the world a better place. Our mission is to broaden access to bicycling and its benefits, to help build a vibrant community where people of all backgrounds use bicycles to stay healthy and connected. We believe that all people – regardless of income or background – should be able to experience the joy, freedom, and health benefits of bicycling.
We operate a full-service bike shop on NE Alberta, a summer camp program that serves approximately 700 kids per year, and community programs for youth and adults that strive to make bicycling more accessible and inviting.
The Community Cycling Center is an equal opportunity employer and strongly values diversity, equity and inclusion. Individuals with diverse backgrounds, abilities and experiences are encouraged to apply. For more information, please visit www.communitycyclingcenter.org
We are currently recruiting for a Director of Finance and Administration who shares our vision, embraces our mission and has the solid financial management skills to help ensure our continued success as we enter our 25th year. We have an annual budget just under $2 million, approximately 32 employees, and a complicated mix of financial activity from restricted grants to corporate donations to new and used retail sales.
This position requires a hands-on approach to getting things done, and the ability to work well both independently and in diverse teams. The Director of Finance and Administration is one of three Director-Level employees and part of the Leadership Team. The position reports to the Executive Director.
FINANCIAL MANAGEMENT (65%)
• Manage organization’s budget and budgeting process, consisting of multiple departments & types of revenue, unrestricted and restricted funds, inventory and cash flow management, and the full range of general ledger accounts using GAAP accounting standards.
• Prepare timely monthly, quarterly, mid-year and annual financial reports to the Executive Director, department heads and Board of Directors.
• Supervise part-time or contracted bookkeeper or do the bookkeeping work directly, to ensure prompt payment of bills, and accurate tracking of revenue & expenses by category.
• Ensure timely and accurate recording of all transactions, maintenance of the general ledger, monthly account reconciliations and month end close.
• Track restricted funding sources and assist with financial information for grant applications and reports.
• Manage bi-monthly payroll (through external service – GNSA).
• Interface with outside accounting/auditing firms to facilitate external review and preparation of tax documents.
• Formulate and administer internal control policies and procedures to ensure protection of agency assets and minimize risk.
• Coordinate & support the Finance Committee of the Board of Directors.
• Work closely with the Board of Directors, Executive Director, and several department heads.
• Continually improve financial systems and financial education throughout the organization.
ADMINISTRATIVE LEADERSHIP (15%)
• Ensure the organization maintains adequate and cost-effective insurance: property and casualty, general liability, umbrella, Directors and Officers, workers’ compensation, and employee health benefits.
• Ensure compliance with workers’ compensation, occupational safety and health, and other rules protecting employees, volunteers and the general public.
• Manage the organization’s facilities, and systems maintenance (leases, security, office cleaning service, etc.).
• Manage the organization’s technology, including phones, internet service, computer hardware and software. Work closely with I.T. services contractor(s) as needed.
• Coordinate new employee recruitment, onboarding process, paperwork and HR files.
• Serve as primary point of contact for employees regarding payroll, benefits and PTO related questions.
• Lead possible office move (potentially in 2020)
ADDITIONAL SCOPE BASED ON SKILLS (20%)
Depending on candidate’s skills, experience and preferred hours, this position will include one or both of these additional scopes of work (to get to 1.0 FTE):
1. Bookkeeping: Our bookkeeping is in Quickbooks Online and Bill.com. A candidate with bookkeeping experience could reasonably perform the daily and weekly AP/AR, which takes approximately 5 hours of work per week, input daily bike shop sales from our online POS into Quickbooks, and reconcile and balance all accounts.
2. Human Resources with a focus on Diversity, Equity & Inclusion: The Cycling Center has a strong commitment to equity and inclusion. A candidate with experience in Human Resources and/or equity work could help lead our ongoing work and continual improvement in this realm, including but not limited to: Co-chairing our staff Diversity, Equity & Inclusion (DEI) Committee, improving our hiring and evaluation systems, revising personnel policies, and helping plan and lead trainings, all with an eye toward inclusivity.
REQUIRED QUALIFICATIONS & CHARACTERISTICS
• A deep appreciation for the mission and values of the Community Cycling Center, an understanding of the unique and complex community development and social justice issues facing Portland residents, and a personal and professional commitment to diversity, equity and inclusion.
• At least five years of progressively responsible professional experience, including at least three in financial management.
• Proven effectiveness in finance and accounting, including demonstrated financial experience in the nonprofit sector.
• Experience with full cycle accounting through month end close, financial statements, audit, budget, payroll and benefits administration, and inventory.
• A demonstrated history of continual process improvement.
• Strong references.
• Excellent skills in Microsoft Excel and in some accounting software, and at least moderate experience with Quickbooks Online.
• Good people skills, including experience collaborating in a diverse and dynamic team, and the ability provide financial information in a concise and easily understandable manner.
PREFERRED QUALIFICATIONS & CHARACTERISTICS
• Cross-sector management experience in for-profit, nonprofit and social venture work environments.
• Experience tracking inventory, and using Lightspeed or another similar point-of-sale system.
• Formal training in Finance, Business Management, and/or HR Management.
• Demonstrated history of working to advance equity and inclusion.
• Fluency in one or more language(s) spoken in Portland’s marginalized communities, e.g. Spanish, Somali, Vietnamese.
• Lived experience as a member of a marginalized community and/or with mixed income housing, title 1 schools, immigration, and/or communities of color.
• Salary range: $50,000 -$62,000 (FTE), depending on experience
• Hours: 30-40 hours per week, split between our office and shop; some working from home ok
• Benefits valued at over $7K/year: Health, dental and vision insurance, Paid Time Off, $200 annual Used Parts Allowance, $90 annual shop service allowance. Also cost +10% pricing on new bikes, parts and accessories.
How to Apply
Please submit a cover letter and resume by email with “Director of Finance” as the subject line to email@example.com.
This position was posted 1/10/19 and is open until filled.
Applications will be reviewed as they are received.
NOTE: We are also considering the possibility of using contracted services rather than making a single full-time staff hire. If you are qualified and interested in doing a portion of this job scope as a contractor, please send a letter of interest indicating the area of work that interests you and your qualifications.